# Automate Invoice Processing

> Invoice automation by JM Websites: AI OCR reads inbound invoices and writes them to the accounting package you already use. Outgoing invoices are generated and chased automatically when payment is late. The workflow is built around your process, without anyone needing to check daily.

Source: https://jmwebsites.nl/en/automatisering/factuurverwerking

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Automate Invoice Processing | AI OCR | JM Websites | JM Websites[Skip to content](#main-content)Automation · Invoice Automation
# Invoice processing in the background from inbound PDF to your books

No more retyping invoices, no repetitive bookings, no forgotten payments. Incoming invoices are read and dropped into your accounting. Outgoing ones are generated, sent, and chased automatically when payment is late.
[Request free design](/en/gratis-ontwerp)[← Back to all automations](/en/automatisering)0invoices you still type manuallyMinutesinstead of stacks on a deskAlways onworkflow keeps running overnight01
## Who is this for?

Three typical situations where this automation pays for itself within months.
01
### Freelancer or small agency

Supplier invoices arrive by email and are dropped into your accounting automatically. No more retyping yourself, bookkeeper receives everything clean.
02
### Service professional or agency

Outgoing invoices are generated from projects or hours. Late payers get a clean, automatic follow-up sequence, average payment time drops noticeably.
03
### Business with lots of purchasing

Purchase invoices are processed, matched to the right ledger account, and passed through to payment. Admin work per invoice largely disappears.
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## What you gain

### OCR on every invoice

Incoming invoices, PDF, email attachment, sometimes a photo, are parsed automatically. Supplier, amount, VAT, invoice number: it all comes back structured.

### Into your own accounting

We connect to the accounting package you already use, via API or a middle step if needed. Your bookkeeper doesn't have to do anything extra.

### Outgoing invoicing and follow-up

Outgoing invoices are generated automatically in your branding. When payment is late, a friendly-escalating follow-up sequence goes out to the customer.

### No daily checking needed

Everything runs in the background. You only get a notification when something's off, otherwise it stays out of your way.
03
## How we build it

From first call to live in production. Transparent, predictable, no surprises.
01
### Intake

Which invoices come in where, which accounting package should they land in, what does your current process look like?
02
### Inbox + OCR

We set up a dedicated inbox and build the OCR layer that structures every incoming invoice.
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### Connection and optionally outbound

We connect to your accounting package and optionally also build outgoing invoicing with a follow-up sequence.
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### Run along and adjust

We run along the first weeks and see where things break, odd invoice layouts, exceptions, new suppliers, and tighten the workflow.
Built withAI OCRn8nYour accounting integrationEmail ingestOptional: payment linkWhat does it cost?From€900
From €900 one-off for the base workflow. Monthly cost depends on invoice volume and integrations, quoted per case.

Combining with other automations or a website? We often bundle these together, it genuinely saves in practice.
[Request a custom quote](/en/gratis-ontwerp)[Or send a message](/en#contact)04
## Frequently asked questions
Does this work with my accounting software?Usually yes. We first check whether there's an API or integration available, if so, we connect directly. If not, we solve it via a middle step (CSV import or an email route, for example).How accurate is the OCR?For standard invoices the accuracy is high. For poorly scanned or very unusual layouts we look at what works best, sometimes a short human review step is more efficient than blindly booking everything.What if an invoice is processed incorrectly?Every invoice remains editable in your accounting. We keep the original PDF next to the booked lines, so you can always see what the AI read.Does this cost more or less than a bookkeeper?You'll probably keep a bookkeeper for advice, filings and year-end. The repetitive typing work disappears. How quickly the automation pays for itself depends on your invoice volume.Can I edit outgoing invoice templates myself?Yes. We deliver the templates in a setup you can edit yourself, including your own branding.
## Goes well with this
[
### Reporting Automation

Few things eat up time like building and merging the same Excel exports every week or month. Built once properly, it's done, and you see live what you want to see, whenever.
](/en/automatisering/rapportage)[
### AI Chatbot

Not a generic ChatGPT widget. A chatbot trained on your content, in your tone of voice, answering questions evenings and weekends included, and only based on information you provide.
](/en/automatisering/ai-chatbot)
## Want to see how this looks at your business?

Request a free design, during the follow-up call we'll also discuss which automation would have the biggest impact at your business.
[Request free design](/en/gratis-ontwerp)[Or send a message](/en#contact)